Job Details

Administrative Assistant

  2018-12-10     B & D Plastics LLC     5500 Allen Road  
Description:

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.

Responsibilities:

  • Answer and direct phone calls

  • Organize and schedule meetings and appointments

  • Maintain contact lists

  • Produce and distribute correspondence memos, letters, faxes and forms

  • Assist in the preparation of regularly scheduled reports

  • Develop and maintain a filing system

  • Maintain, order and distribute office supplies

  • Book travel arrangements

  • Submit and reconcile expense reports

  • Provide general support to visitors

  • Provide information by answering questions and requests

  • Generate reports

  • Handle multiple projects

  • Contribute to team effort by accomplishing related results as needed

  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

  • Organize travel arrangements for senior managers

  • Write letters and emails on behalf of other office staff

  • Maintain computer and manual filing systems

  • Handle sensitive information in a confidential manner

  • Take accurate minutes of meetings

  • Coordinate office procedures

  • Reply to email, telephone or face to face inquiries

  • Develop and update administrative systems to make them more efficient

  • Resolve administrative problems

  • Receive, sort and distribute the mail

  • Answer telephone calls and pass them on

  • Manage staff appointments

  • Maintain attendance reports

  • Maintain up-to-date employee holiday records

  • Coordinate repairs to office equipment

  • Greet and assist visitors to the office

  • Photocopy and print out documents on behalf of other colleagues

Requirements:

  • Proven admin or assistant experience

  • Knowledge of office management systems and procedures

  • Excellent time management skills and ability to multi-task and prioritize work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational and planning skills

  • Proficient in MS Office and Excel


Do not contact this company in solicitation of any product or service.

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