Job Details

Administrative Specialist

The University of Southern Mississippi is currently accepting applications for the position of Administrative Specialist.

Position Details

Location
Gulf Park

730 East Beach Boulevard
Long Beach, Mississippi, 39560
United States

Division
School of Leadership

Position Type
Staff

Employment Status
Full Time

Grant Funded
No

Salary Range
13.07 - 15.38

Pay Grade

N04

Posting Close Date
Open until filled

Special Instructions to ApplicantsApplicants should submit a resume, cover letter, and three professionalreferences for full consideration.

Job SummaryThisposition is for academic, operational, and administrative support of the Schoolof Leadership Director, faculty, staff, and students. This position isessential as the first point of contact for anyone within the School, Universitycommunity, and general public. The position is located on the USM Gulf ParkCampus in Long Beach, MS.

Primary Duties and Responsibilities

1. Actsas academic support for the School to include, but not limited to,corresponding with prospective students and working with faculty, staff,students, and the University community to ensure student success. Manage Schoolcalls, emails, mail distribution, and office visitors. Serve as principalliaison between potential students, current students, faculty, staff, and otherdepartments, and/or external constituencies on day-to-day academic,operational, and administrative issues..
2. Assistswith preparation of and inputs course schedule, room reservations, and studentscheduling needs. Manages class enrollment permissions and prerequisiteverifications. Oversees textbook ordering.
3. Prepares,submits, and tracks all travel paperwork and reimbursement requests. Obtainsapprovals and required signatures and routes paperwork to the appropriateentities (i.e. Permission to Travel, Reimbursement Voucher, etc.).
4. Servesas facility and inventory point of contact. Maintains and tracks Schoolinventory. Conducts regular inventory audits. Assists in state-mandated audits.Orders course supplies and coordinates delivery. Serves as building liaison,enters work orders, and interacts with Physical Plant on building maintenanceand service.
5. Managespersonnel actions under the supervision of the School Director, includingcreating job requisitions, assisting with requisition management, and helpingfacilitate the onboarding and off-boarding of School employees. Prepares appropriateHR hiring paperwork for School employees, credentialing paperwork forinstructors, and semesterly paperwork for Graduate School.
6. Providesadministrative support for the Director including, but not limited to,scheduling appointments/meetings; gathering, analyzing, and/or inputting data; planningevents and public relations; website management; calendar/scheduling andfacilities reservations; general correspondence; preparing reports foraccreditation and funding agencies; and other related support as requested.
7. Performs other duties as assigned.

Minimum Qualifications

Highschool diploma or general education degree (GED) and two years of office experience- OR - an equivalent combination of education and experience.

Knowledge, Skills & Abilities

• Familiarity with relevanttechnology, software, and applications, including Microsoft Office suite(especially Word and Excel) and 365 tools.
• Ability to read and interpretdocuments such as safety rules, operating and maintenance instructions,and procedure manuals.
• Ability to write routine reportsand correspondence.
• Ability to maintain cooperativerelationships with colleagues.
• Excellent interpersonal,organizational, oral, and written communication skills.
• Ability to exercise discretion,confidentiality, and judgment in dealing with sensitive issues.
• Ability to problem-solve underdirection of School and Campus administrators.

Preferred Qualifications

• Experience working in academia.
• Three or more years in a full-time office administration position.
• Knowledge of SOAR, SOARHR, SOARFIN, and Cornerstone.

About The University of Southern Mississippi
Since our founding in 1910, The University of SouthernMississippi has remained dedicated to preparingstudents for success. We deliver programs to more than 13,000 studentsin Hattiesburg and Long Beach, at teaching and research sites across theMississippi Gulf Coast, as well as online. Weare a community-engaged Carnegie R1 university, earning distinction as one ofthe nation's leading research institutions.

Southern Miss is known for pioneering work inpolymer science, ocean science, spectator sports safety and security, and bringinglanguage to children with communication disorders. We are also a nationalleader in a broad range of disciplines, including cybersecurity, hydrography,nutrition, aquaculture, kinesiology, and economic development, among others.

We produce graduates ready to enterfields that are leading the way in emerging technologies through programs suchas computer engineering, information technology, and ocean engineering. We're developing the next generation ofbusiness leaders, while also responding to critical workforce shortages byproducing skilled professionals in education and nursing. With a tradition ofexcellence in the arts, we are one of only 36 public institutions in the nationaccredited in four major areas of the arts. Home to the Golden Eagles, ourstudent-athletes compete in 17 NCAA Division I sports. With a culture marked by passion andpersistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu.

As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.