Job Details

Payroll Specialist

The Payroll Specialist follows payroll procedures, ensuring that employees are appropriately and timely compensated within all federal and state regulations. The Payroll Specialist is responsible for entering data into the payroll database, answering questions and providing payroll information to employees.

Essential Duties And Responsibilities

The items listed below are intended to describe the general nature of the specified job scope and are not intended to be an inclusive list of duties and responsibilities. The incumbent is expected to perform other tasks as assigned.

• Responsible for assigned payroll process and data accuracy, including upload file preparation and balancing.
• Conducts regularly scheduled audits of payroll records to ensure continued accuracy.
• Prepares paychecks to ensure that employees are paid on time and in the correct amount.
• Enters and audit payroll data into databases and spreadsheets.
• Reviews, corrects and transmits payroll. Download and verify the processed payroll.
• Calculates and prepares manual payroll checks as directed by the Payroll Supervisor.
• E-File all payroll related paperwork.
• Creates and exports payroll files and data. Import and enter data earnings, deductions, and toke/tip pay.
• Researches and responds to Payroll related inquiries and requests.
• Collects, verifies and records time keeping, attendance and PTO.
• Processes all third-party requests, such as garnishments, levies, bankruptcies, and child support wage assignments.
• Creates and runs reports as needed.
• Processes employment verifications.
• Reconciles balance sheet accounts to include: benefits, taxes, garnishments, and tip related GL accounts on a monthly basis.
• Orders supplies for office as needed.
• Stays up to date on legislative changes regarding federal, state, local wage, and tax laws.

Knowledge, Skills, And Abilities

Knowledge of generally accepted accounting principles and payroll practices.

Must be proficient in data entry using automated accounting systems; accounts payable principles; account balancing.

Have an analytical mindset with a strong sense of urgency and flexibility.

Proficient Microsoft Office Suite skills and computerized accounting skills is required.

Accuracy in handling confidential information.

Ability to understand and interpret vendor invoices, statements and other requests for payment; analyze and solve problems.

Ability to prioritize and meet strict time lines and demonstrate outstanding guest service at all times.

Skill in automated payroll systems.

Ability to perform mathematical computations such as fractions, percentages, addition, subtraction, multiplication and division quickly and accurately.

Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on timely and accurate processing of invoices.

Education And Experience

High school diploma or GED required. Two years of previous Accounting or Bookkeeping experience required. Must possess advanced computer skills in Microsoft Excel.