Job Details

Job Description

The Accounts Payable Clerk performs accounts payable functions including, but not limited to, processing payables weekly and monthly, reviewing and verifying the accuracy of outstanding vendor and supplier invoices, researching and resolving invoice discrepancies, and processing invoices for payment according to policies and procedures. The Accounts Payable Clerk establishes and maintains complex record and filing system of accounts payable vendor files.

Responsibilities

• Processes payables weekly and monthly in accordance with policies and procedures
  • Assembles, reviews, and verifies invoices and check requests; Evaluates and reconciles vendor statements
  • Communicates with buyers, department managers, directors, and vendors to ensure appropriate coding and approvals for all invoices
  • Enters and uploads invoices into the system for payment
  • Balances keyed invoices with the matching report and end of day (EOD) report prior to check processing
  • Prepares and performs weekly check run (match duplicate checks and file check run)
  • Processes invoices by month end; Takes advantage of early payout discounts and avoids late fees
• Researches and resolves invoice discrepancies in a timely fashion
  • Flags and clarifies any unusual or questionable invoice items or prices
  • Reports discrepancies to Accounts Payable Supervisor in a timely fashion
  • Assists with maintenance of un-invoiced item reports
  • Runs accrual report for accuracy; Researches problems or delayed invoicing
  • Corresponds with buyers and vendors to ensure that credit is received for returned goods on a weekly basis; Processes credit memos
• Establishes and maintains a complex record and filing system of accounts payable vendor files
  • Maintains and monitors accounts to ensure payments are up to date
  • Maintains vendor 1099 information; Assists with 1099 processing
  • Researches outstanding checks older than 120 days
  • Posts transactions to journals, ledgers and other records
  • Maintains accurate historical records and confidentiality of organizational records
  • Provides accounting department with information and supporting documentation as requested by auditors and administration

• High School or GED

• 1 year of Accounting experience

• Deductive reasoning and critical thinking
• Detail oriented
• Basic mathematical, clerical, and accounting skills