Job Details

Administrative Assistant Ocean Springs Hospital | Full-Time | Days | 3109 Bienville Blvd. Ocean Springs, Mississippi, 39664 United States

Position Overview:

The Administrative Assistant manages the office in a highly professional manner in full accordance with prescribed Singing River Health System policies and procedures. He/She is responsible for completing clerical/administrative duties, as well as organizing and managing work flows, agendas, and calendars. The Administrative Assistant must be able to handle all matters in a confidential manner; must display a pleasant demeanor; and must work with people in a tactful, diplomatic manner. He/She must be able to work under pressure to meet deadlines; must be proficient at managing multiple tasks; and must have excellent written communication skills including writing, editing, and transcription of dictated materials. Expectation is for all performed duties to be in accordance with Singing River Health System procedures and policies, accreditation organization, and governing guidance and publications for health care employees

Education:

High school graduate or equivalent required. Two (2) years of courses in Secretarial Science or Business Education preferred.

License:

N/A

Certifications:

N/A

Experience:

Must have at least two (2) years' experience in an office assistant or secretarial position within the last four (4) years. Office manager experience preferred.

Reports to:

Director; Department Manager

Supervises:

None

Physical Demands:

Work is moderately active: involves sitting with frequent requirements to move about the office, move about the facility, and to travel to another facility within the SRHS service area. Work involves exerting a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Work involves using many physical motions in performing daily work activities; subject to exposure of body fluids, sputum and tissues, which may carry the hazard of infectious disease. Work involves using repetitive motions: substantial movements of the wrists, hands, and or fingers while operating standard office equipment such as computer keyboard. Work involves being able to perceive the nature of sound at normal speaking levels with or without correction; the ability to make fine discriminations in sound. Work requires close visual and acuity and the ability to adjust the eye to bring an object into sharp focus, i.e. shift gaze from viewing a computer monitor to forms/printed material that are closer to compare data at close vision. Must be able to be active for extended periods of time without experiencing undue fatigue. Must be able to work schedules assigned with the understanding that changes may be instituted according to the needs of the hospital for off days, shifts or weekends.

Mental Demands:

Must demonstrate keen mental faculties/assessment and decision making abilities. Must demonstrate superior communication/speaking/enunciation skills to receive and give information in person and by telephone. Must demonstrate strong written and verbal communication skills. Must possess emotional stability conducive to dealing with high stress levels. Must demonstrate ability to work under pressure and meet deadlines. Attention to detail and the ability to multi-task in complex situations is required. Must have the ability to maintain collaborative and respectable working relationships throughout SRHS and other organizations.

Special Demands:

Must possess superior customer service skill and professional etiquette. Must possess proficient knowledge and ability to use a computer (must be keyboard proficient) and other office technology (i.e., telephone, fax, etc.), MS Outlook and Word. Must be able to demonstrate appropriate clinical judgment and apply appropriate professional skills to a patient population of all ages.