Job Details

We are seeking a Senior Administrative Assistant to support the General Manager and leadership team within a fast-paced distribution environment. This role requires a highly organized professional who can manage multiple priorities, handle confidential information, and operate independently in a dynamic setting.

The ideal candidate brings 5+ years of administrative experience, strong communication skills, and advanced proficiency in Outlook, PowerPoint, Excel, and Coupa. This is an on-site role requiring strong collaboration and cultural alignment within a team-oriented environment.

Key Responsibilities

• Complex calendar management and executive scheduling
• Coordinate conference rooms, meetings, and food orders
• Arrange travel bookings and prepare expense reports
• Process purchase orders and support basic budget tracking
• Create and format high-quality PowerPoint presentations
• Develop and maintain detailed Excel spreadsheets and reports
• Prepare special reports using data from multiple sources
• Maintain department databases, shared drives, and internal systems (e.g., SharePoint)
• Support department or equipment moves
• Handle highly confidential and sensitive information
• Collaborate with cross-functional teams and leadership
• Act as a liaison between leadership and internal stakeholders

Required Qualifications

• High school diploma or equivalent (Education not mandatory; experience prioritized)
• 5+ years of administrative experience (Non-negotiable)
• Strong experience managing calendars, conference rooms, expenses, and executive support tasks
• Advanced proficiency in Microsoft Outlook, Excel, and PowerPoint
• Experience using Coupa (required)
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Ability to work independently in a fast-paced, sometimes ambiguous environment
• Strong attention to detail and follow-through

About BrickRed Systems

BrickRed Systems is a global leader in next-generation technology, consulting, and business process services. We enable organizations to navigate digital transformation by delivering high-quality solutions and exceptional expertise.

With ISO 27001 and ISO 9001 certifications and over a decade of experience supporting global enterprises, BrickRed Systems leverages cognitive computing, automation, cloud, analytics, and emerging technologies to drive business success. Our continuous learning culture fosters innovation, skill development, and delivery excellence worldwide