Job Details

Description: Position Title: Executive Assistant / Sr Admin
Line of Business: Investment Banking
Est. Start Date: ASAP
Duration: 12 Months
Working Location: 151 W 42nd St, New York, NY
Hybrid work requirements: 4x a week in office, remote on Friday

We are seeking a dedicated professional to join our team in the Investment Banking line of business. This role is crucial for ensuring the smooth operation of our business group by providing a variety of administrative and clerical tasks, financial and human resources administration, and professional support to managers and their direct reports.

Required Skills & Qualifications

• 5-7 years of relevant experience in an administrative/professional support function, demonstrating progressive responsibility.
• Post-secondary degree in a related field of study.
• Specialized knowledge from education and/or business experience.
• In-depth verbal & written communication skills.
• In-depth collaboration & team skills.
• In-depth analytical and problem-solving skills.
• In-depth attention to detail & organizational skills.
• Applicants must be able to work directly for Artech on W2.

Preferred Skills & Qualifications

• Experience in banking or investment banking.
• Prior work experience at a client or in the client's industry.

Day-to-Day Responsibilities

• Lead the planning, coordinating, and implementing of department events.
• Provide senior-level administrative and operational support within a large, diverse team.
• Manage and monitor calendars and upcoming events, dispatch meeting invitations, and arrange for resources.
• Develop and maintain a filing system, ensuring business and operational reports are readily available.
• Process invoices for payment and prepare departmental expense claims and reports.
• Make travel arrangements, booking flight/hotel reservations as needed.
• Liaise with internal business units and external vendors for premises and building-related matters.
• Maintain supplies inventory and track overtime, on-call claims, staff vacations, and absences.
• Coordinate training requirements for staff.
• Think creatively and propose new solutions.

Company Benefits & Culture

• Hybrid work requirements: 4x a week in office, remote on Friday.
• Opportunity to contribute to the effective and efficient operation of the business group.
• Supportive environment with opportunities for professional growth and development.

For immediate consideration please click APPLY to begin the screening process with Alex.