Job Details

We are thrilled to announce an opening for a Senior Administrative Coordinator who will play a pivotal role in supporting our General Manager and leadership team in a vibrant distribution environment. We seek organized and proactive professionals who excel at managing multiple priorities,handling confidential information, and thrive in an energetic workplace.

The ideal candidate will possess 5+ years of relevant administrative experience, outstanding communication skills, and a strong proficiency in Outlook, PowerPoint, Excel, and Coupa. This role is focused on teamwork and collaboration within our dynamic culture.

Key Responsibilities

• Oversee complex calendars and high-level executive scheduling.
• Coordinate meetings, conference room bookings, and catering services.
• Arrange travel itineraries and prepare expense reports.
• Process purchase orders and support basic budget tracking.
• Design and format impactful PowerPoint presentations.
• Create and maintain detailed Excel spreadsheets and reports.
• Compile and prepare special reports utilizing data from diverse sources.
• Manage department databases, shared drives, and internal systems (e.g., SharePoint).
• Assist with departmental or equipment relocations.
• Handle confidential information with the utmost discretion.
• Collaborate with cross-functional teams and executive leadership.
• Serve as a liaison between leadership and internal stakeholders.

Required Qualifications

• High school diploma or equivalent (we value experience above formal education).
• 5+ years of administrative experience (this is a strict requirement).
• Strong background in calendar management, conference coordination, expense tracking, and executive support activities.
• Advanced skills in Microsoft Outlook, Excel, and PowerPoint.
• Experience with Coupa is essential.
• Exceptional organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Self-starter, able to work independently in a fast-paced and sometimes ambiguous environment.
• Strong attention to detail and a commitment to follow-through.

About BrickRed Systems

BrickRed Systems is a global leader in next-generation technology, consulting, and business process services. We empower organizations to navigate digital transformation by delivering high-quality solutions anchored in exceptional expertise.

With ISO 27001 and ISO 9001 certifications and more than a decade of experience supporting global enterprises, we harness cognitive computing, automation, cloud, analytics, and emerging technologies to drive business success. Our culture of continuous learning fosters innovation, skill development, and excellence in delivery worldwide.