Job Details

Job Description

Works independently to provide administrative support for Director, Division Manager, and/or Manager. Supports special projects and functions of the area.

Responsibilities

• Composes and maintains correspondence, memoranda, meeting minutes, and related material.
  • Composes clear and accurate communication of both routine and non-routine nature from dictation, verbal direction, or from knowledge of hospital policy and procedure.
  • Serves as recording secretary for various committees and provides clerical support. Records, types, and distributes minutes as directed.
• Schedules manager's appointments and makes travel arrangements as required.
  • Maintains appointments for the manager and ensures the appointments are posted on his/her calendar.
  • Makes all necessary travel arrangements for the assigned areas, including registration for seminars/workshops and filing expense reports per policy.
  • Coordinates meetings by coordinating schedules, reserving rooms, and ordering supplies. Ensures completion within the time frame established.
• Supports special projects and functions of the area.
  • Collects data from several sources, verifying accuracy of data, and then compiling information and reports in an easy to understand or read format.
  • Assists with special projects within identified deadlines with minimal directions.
• Coordinates the administrative activities of the area.
  • Maintains manager's individual files in a manner which renders them easily retrievable.
  • Advises/reminds manager of individual division/department/area needs when appropriate.
  • Safeguards confidential information.

Qualifications

Required Qualifications:

Education: High school diploma or equivalent; accredited secretarial course or equivalent experience.

Licensure: N/A

Experience: Minimum three (3) years of secretarial experience.

Skills, Knowledge, Abilities: Ability to transcribe via dictation equipment or meetings in progress. Ability to use a personal computer (word processing and spreadsheet application). Ability to communicate effectively.

Preferred Qualifications:

Education: College courses in secretarial science.

Licensure: N/A

Experience: Previous experience in a human resources department or healthcare setting.

Skills, Knowledge, Abilities: Ability to use Microsoft Applications.