Job Details

Executive Assistant & Scheduler

This position serves as an Executive Assistant and Scheduler for the DPHHS Deputy Director and other senior leaders on the DPHHS Director's team. This position manages complex calendars, prioritizes requests for executive time, coordinates meetings and events, and helps ensure assigned leaders are prepared with appropriate materials and information for each engagement. The role operates in a fast-paced, high-confidentiality environment and works closely with the Director's Office Manager, Senior Executive Assistant and Scheduler to the Director, and division leaders to align schedules with organizational priorities, legislative and operational timelines, and executive standards.

Why Join DPHHS Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents. The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.

Qualifications for this Career Opportunity Strong attention to detail, discretion, reliability, professionalism, and accountability in a high-visibility executive office environment. Knowledge, Skill, or Ability Ability to manage multiple complex calendars, priorities, requests, and deadlines simultaneously with strong attention to detail and accuracy. Ability to organize people, information, logistics, and tasks in a way that supports executive readiness and efficient time use. Meet minimum qualifications: High school diploma or equivalent. Four years of progressively responsible administrative, executive support, scheduling, or office coordination experience in an executive office, governmental, health care, legislative, or comparable environment. Other combinations of related education and experience may be considered on a case-by-case basis. Preferred: Experience supporting senior executives or comparable leadership in a public-sector or large complex organization. Experience with advanced calendar coordination, executive meeting logistics, legislative scheduling, and travel planning. Familiarity with DPHHS office and administrative procedures and business systems, including SharePoint and other scheduling and tracking tools. Experience working in environments requiring political awareness, confidentiality, and rapid adjustment to changing priorities.