Job Details

Job Title

Secretary

Duties

Supplies the requested information for most inquiries (e.g., status of reports, suspense dates, procedural requirements).

Answers the telephone, refers visitors, or provides information about the service and its functions.

Processes all incoming and outgoing mail and distributes it accordingly.

Takes care of routine matters and questions including substantive issues not requiring specialized, clinical knowledge.

Handles a wide variety of situations and conflicts requiring use of personal initiative to determine the best approach to be taken or methods to use.

Prepares routine correspondence, edits letters, composes letters and reports, reviews correspondence for accuracy and completeness, prepares presentation outlines/agendas and replies to inquiries.

Maintains electronic and hard copy files for the service.

Initiates required paperwork for personnel actions.

Maintains the Chief's calendar by scheduling and recording appointments, coordinating meetings, and conferences.

Arranges for large meetings or conferences including selecting mutually satisfactory times, reserving meeting rooms, notifying participants, preparing and distributing information packages and preparing reports or minutes from proceedings.

Maintains information needed for budget purposes.

Drafts replies to general inquiries that require routine technical knowledge.

Work Schedule: Full-Time, Monday through Friday 8:00AM-4:30PM - subject to change based upon facility needs.

Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Virtual: This is not a virtual position.

Position Description/PD#: Secretary/ PD034470

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized