Job Details

Accounts Payable Specialist

Mitchell Companies | Reports to: Controller | Full-Time On-Site

Mitchell Companies is looking for a detail-oriented Accounts Payable Specialist to own the full-cycle AP process. If you thrive in a deadline-driven environment, love keeping the numbers precise, and enjoy being the reliable point of contact vendors and colleagues count on, we'd love to hear from you.

Job Summary

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, ensuring timely and accurate payment of vendor invoices, maintaining accurate financial records, and supporting the overall accounting function. This role requires strong attention to detail, organizational skills, and the ability to work efficiently in a deadline-driven environment.

What You'll Do

Accounts Payable Processing

• Review, code, and enter vendor invoices accurately into the accounting system
• Match purchase orders, invoices, and receiving documentation
• Verify approvals and ensure compliance with company policies
• Prepare and process weekly check runs, ACH payments, and wire transfers
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Maintain accurate and organized accounts payable files and documentation

Vendor Relations

• Communicate with vendors regarding payment status, discrepancies, and inquiries
• Maintain up-to-date vendor records, including W-9 forms and payment terms
• Ensure proper setup and maintenance of vendor accounts in the system

Reconciliation and Reporting

• Assist with month-end closing activities related to accounts payable
• Reconcile accounts payable subledger to the general ledger
• Prepare accounts payable aging reports and other financial reports as requested
• Assist with audits by providing requested documentation and support

Compliance and Controls

• Ensure compliance with company policies and accounting procedures
• Maintain confidentiality of financial information
• Support internal controls and process improvement initiatives

What We're Looking For

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred; equivalent experience considered
• Minimum of 2–3 years of accounts payable or general accounting experience preferred
• Proficiency in Microsoft Office Suite, particularly Excel
• Experience with accounting software or ERP systems
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Strong communication and problem-solving abilities
• Ability to work independently and collaboratively within a team environment

Working Conditions

• Regular use of standard office equipment (computer, phone, copier)
• Ability to sit for extended periods
• Standard business hours, with occasional overtime during month-end or audit periods

Ready to Apply? We'd love to see your resume. Apply today and take the next step in your accounting career with Mitchell Companies.

Mitchell Companies is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law.

Employment offers are conditional and subject to satisfactory completion of a background check and drug screening. Failure to meet the company's established criteria may result in withdrawal of the employment offer.